Privacy Policy for TJS-media.com

Last Updated: June 1, 2025

Welcome to TJS-media.com ("we," "us," or "our"). At TJS-media.com, we provide photography services and sell photos through our website, https://tjs-media.com (the "Website"). We are based in the United States and are committed to protecting your privacy and ensuring transparency about how we collect, use, and share your personal information, including client photos used for our website and marketing purposes. This Privacy Policy explains our data practices, including information collected through customer-submitted forms, photo purchases, client photos, physical model release forms, the process for revoking consent, and our intellectual property rights over photos.

1. Information We Collect

We collect information to provide our photography services, process photo purchases, and promote our work. The types of information we may collect include:

  • Personal Information: When you voluntarily submit information through forms or purchase photos, we may collect:

    • Name

    • Email address

    • Phone number (if provided)

    • Billing or shipping address (for photo purchases)

    • Payment information (processed securely via third-party providers)

    • Details provided in forms (e.g., event details for photography services, special requests for photo orders)

  • Client Photos and User-Generated Content: When you book photography services or submit photos for editing, proofing, or other purposes, we may collect:

    • Photographs of you, event attendees, or others provided by you or captured by us during photography sessions.

    • Related details, such as event locations, dates, or preferences for photo sessions.

  • Automatically Collected Information: When you visit our Website, we may collect:

    • IP address

    • Browser type and version

    • Device information

    • Pages visited and time spent on the Website (e.g., viewing photo galleries)

    • Referral sources (e.g., how you arrived at our site)

2. How We Collect Information

We collect information through:

  • Customer Forms: When you submit contact forms, booking forms for photography services, or order forms for purchasing photos.

  • Photo Purchases: When you buy photos through our Website, including payment and shipping details processed via secure third-party platforms.

  • Client Photos and Model Releases: When you provide photos or allow us to capture photos during photography sessions, which may be uploaded to our Website or used for marketing. We obtain your consent for such use through a physical model release form signed by both parties (see Section 4).

  • Automated Technologies: We may use cookies or similar technologies to track Website usage, enhance functionality, and improve user experience (see Section 6).

3. How We Use Your Information

We use your information to:

  • Respond to inquiries or requests about photography services (e.g., scheduling sessions, discussing event details).

  • Process and fulfill photo purchase orders, including delivery of physical or digital photos.

  • Communicate with you about your bookings, orders, or our services.

  • Use of Client Photos:

    • Website Display: With your explicit consent via a signed physical model release form, we may upload client photos to our Website to showcase our photography portfolio or services (e.g., in galleries or blog posts).

    • Marketing Purposes: With your explicit consent via a signed physical model release form, we may use client photos in marketing materials, such as social media posts, advertisements, or promotional emails, to promote our photography services.

  • Send promotional materials or updates about our photography services or new photo collections (with your consent).

  • Improve our Website, services, and customer experience.

  • Comply with legal obligations or protect our rights.

4. Model Release and Consent for Use of Client Photos

Before uploading client photos to our Website or using them for marketing purposes, we will obtain your explicit consent through an electronic form on our site, see Release Form. signed by both parties (you and TJS-media.com). This form will specify:

  • Permission to use your photos (or photos of individuals you represent, such as minors) on our Website, social media, or other marketing materials.

  • The scope of use (e.g., portfolio display, promotional campaigns).

  • Any limitations or conditions you specify.

If the photos include minors, we will obtain consent from a parent or legal guardian via the physical model release form. You may request a copy of the signed model release form at any time by contacting us.

5. Revoking Consent for Use of Client Photos

You may revoke your consent for the use of your photos on our Website or in marketing materials at any time by:

  • Contacting us at tismedia.usa@gmail.com with a written request to withdraw consent.

  • Specifying which photos or uses (e.g., Website, social media) you wish to revoke consent for.

Upon receiving your request, we will:

  • Remove your photos from our Website and marketing materials as soon as reasonably possible, typically within 30 days.

  • Cease using your photos for future marketing purposes.

  • Retain copies of your photos for internal records (e.g., to document completed services) or legal purposes, unless you request deletion (subject to legal obligations, see Section 8).

Photos already published in printed materials or third-party platforms (e.g., social media) may remain in circulation until updated or removed, but we will take reasonable steps to address such instances.

6. Intellectual Property Rights

TJS-media.com retains full ownership and copyright of all photos taken or created by us during photography sessions, unless the client purchases the photos through a specific release agreement. This includes:

  • Photos captured during booked photography sessions (e.g., events, portraits).

  • Photos displayed on our Website or used in marketing materials (with your consent via a physical model release form).

If you purchase photos through a release agreement (separate from the model release form), you will receive the specified rights to use those photos (e.g., personal use, commercial use, as outlined in the release). Until such a release is purchased, TJS-media.com retains all rights to the photos, including the right to use them for our portfolio or marketing purposes (subject to your consent). For details on purchasing a release, contact us at tjsmedia.usa@gmail.com.

7. Cookies and Tracking Technologies

We may use cookies or similar technologies to:

  • Ensure the Website functions properly (e.g., remembering form inputs or cart contents for photo purchases).

  • Analyze Website traffic and user behavior (e.g., which photo galleries are most viewed).

  • Deliver personalized content or ads (if applicable).

You can manage cookie preferences through your browser settings. Disabling cookies may affect your experience, such as form submissions or photo purchasing.

8. Sharing Your Information

We do not sell your personal information or client photos. We may share your information or photos with:

  • Service Providers: Third parties that assist with Website operations, payment processing, photo production, or delivery, such as hosting providers, payment gateways (e.g., PayPal, Stripe), or printing labs, under strict confidentiality agreements.

  • Photography Partners: If you book services involving third-party vendors (e.g., printing labs or event venues), we may share necessary details or photos to fulfill your order or coordinate services.

  • Marketing Platforms: With your explicit consent via a signed physical model release form, we may share client photos with social media platforms or marketing tools for promotional purposes.

  • Legal Compliance: If required by law, regulation, or legal process (e.g., subpoenas or court orders).

  • Business Transfers: In connection with a merger, acquisition, or sale of assets, your information or photos may be transferred as part of the transaction.

9. Your Choices and Rights

Depending on your location, you may have rights under U.S. privacy laws, such as the California Consumer Privacy Act (CCPA) if you are a California resident:

  • Access: Request a copy of the personal information or photos we hold about you, including a copy of any signed physical model release form.

  • Correction: Request corrections to inaccurate or incomplete data.

  • Deletion: Request deletion of your personal information or photos (subject to legal obligations, e.g., retaining order records or photos for completed services).

  • Opt-Out: Unsubscribe from marketing emails, opt out of certain data collection (e.g., cookies), or revoke consent for the use of your photos (see Section 5).

  • CCPA Rights (California Residents): You have the right to opt out of the sale of your personal information. We do not sell your personal information or photos, but you may contact us to confirm or exercise other CCPA rights, such as requesting disclosure of information collected.

To exercise these rights, contact us at tjsmedia.usa@gmail.com. We will respond within the timeframes required by applicable law (e.g., 45 days for CCPA requests).

10. Data Security

We implement reasonable technical and organizational measures to protect your information and client photos from unauthorized access, loss, or misuse. Payment information for photo purchases is processed securely through third-party providers. Photos are stored securely, and access is limited to authorized personnel. However, no online system is 100% secure, and we cannot guarantee absolute security.

11. Third-Party Links

Our Website may contain links to third-party websites or services (e.g., payment processors, photo-sharing platforms, or social media). We are not responsible for their privacy practices. We encourage you to review the privacy policies of those third parties.

12. Children’s Privacy

Our Website and services are not intended for individuals under 13. We do not knowingly collect personal information or photos from children without parental consent, as required by the Children’s Online Privacy Protection Act (COPPA). If photos of minors are provided or captured (e.g., in family portraits), we will obtain parental or guardian consent via a signed physical model release form before using them on our Website or for marketing.

13. International Data Transfers

If you are located outside the United States, your information or photos may be transferred to and processed in the United States or other locations where our service providers operate. We take steps to ensure such transfers comply with applicable data protection laws.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

15. Contact Us

If you have questions or concerns about this Privacy Policy, our data practices, the use of your photos, revoking consent, or intellectual property rights, please contact us:

• • Email: tjsmedia.usa@gmail.com